KZN Committee Nominations for 2014
Posted: Tue Dec 10, 2013 12:10 pm
Hi Guys
It is that time of year where we start looking for the next generation of Committee members to take the club to a new and higher level.
Below is more information regarding the different portfolios and positions in the committee structure.
You can nominate yourself or any other club member from KZN (with his permission)
All nominations must be sent to myself via PM Scottieskj
Being part of the committee is a time consuming task and please make sure that you are up for the challenge and have the required commitment.
A little more information regarding the positions on the committee that are available for nominations:
Treasurer
Duties Outside of Events: Ensure finances are taken care of. Record all monies coming in or to be paid out. Consult with administrator regarding membership fees. Allocate monies accordingly i.e. membership, event fees, sponsorship etc. Monthly financial statements for committee meetings, and yearly financials for AGM. All money to be deposited or paid out of the bank account. No cash to be paid out. All money paid out is upon the approval of the entire committee.
Duties at Events: Ensure takings for the day are recorded and banked. Pay for sundry items eg braai packs. Allocate membership fees brought in.
Public Relations Officer
Duties Outside of Events: Organising of sponsorship for the club, and for club events. Selling of advertising on the website and forum.
Duties at Events: Promote the image of the club. Assist with other duties, eg entries and membership. Do membership promotion. Send out thank you's that need to be given to sponsors
Events Co-ordinator
Duties Outside of Events: In collaboration with the committee member assigned to an event, organise event in your area, from booking of venue to providing event details to the Web Administrator for uploading on the website, to ensuring that all paperwork is done for the event. Consult with Editor to ensure that club image is upheld. Consult with PRO for sponsorship / advertising for event.
Duties at Events: Ensure smooth running of the event, from start to finish. Ensure enough committee members are available to work on the day and, in collaboration with responsible committee member, assign committee members to tasks required during the event.
Technical Advisor
Duties Outside of Events: Assist members with technical queries on the bulletin board.
Duties at Events: Scrutineering of cars in order to allocate classes. Assist with technical queries. Strapping cars on dyno etc. Oversee the event from a technical perspective (planning beforehand to ascertain event conditions on cars eg. Road surface).
Events Administrator
Duties Outside of Events: Ensure that website is updated with upcoming events details as well as links to results and photographs (Note this includes designing flyers and banners for the website)
Duties at Events: To collect and enter all results as well as check them against entries for mistakes. Publish the results within 5 days of the event in conjunction with the editor’s review on how the event ran.
Photographer
Duties Outside of Events: Capture and resize all event photographs as well as remove “dud” photos from the album. Brand images to ensure leeching of photos does not take place. Hand all photos to webmaster for uploading. Look after club camera. Find replacement photographer if unable to attend an event. Hand over camera to replacement before event.
Duties at Events: Take photos of ALL cars at the event, to be resized and sent to webmaster for uploading.
Committee Benefits
- Your entry fee to most events is free,
- You get to sacrifice alot of your personal time for the Club,
- At events, you look like you know what you are doing,
- You get to listen to complaints about all the hard work you put in,
- You get to learn the intricacies of running an Enthusiasts Club,
- You get to meet new people when they call you late at night about club stuff.
- Free sunburn at all events
Rules for Nomination
As this is our first official Committee Nomination we are going to bend the rules. We are allowing all KZN members and Non-members to Vote and be elected. HOWEVER if you are elected you will need to become a paid up member to stand on the committee.
- All positions on the committee are open for nomination as no-one automatically retains their position from year to year.
- Club Members and Non club Members may be nominated for a position on the committee.
- Club Members and Non club Members a person for a position on the committee.
- Club Members and Non club Members can vote for the committee
- You are able to nominate yourself for a position on the committee.
- All nominations must be received in writing by an appointed committee member at least 14 days before the AGM.
- The Chairman and Vice Chairman will be voted for, from the already elected committee positions.
- Only the Chairman and Vice-Chairman are allowed to have dual roles, i.e. Chairman/Treasurer.
- All current committee members have equal voting rights, but the chairman has the deciding vote in the event of a tie...
- Please make sure that any person you nominate for any position is willing to stand
- All senior positions must be filled by members with at least one year’s experience on the VWCSA Committee
It is that time of year where we start looking for the next generation of Committee members to take the club to a new and higher level.
Below is more information regarding the different portfolios and positions in the committee structure.
You can nominate yourself or any other club member from KZN (with his permission)
All nominations must be sent to myself via PM Scottieskj
Being part of the committee is a time consuming task and please make sure that you are up for the challenge and have the required commitment.
A little more information regarding the positions on the committee that are available for nominations:
Treasurer
Duties Outside of Events: Ensure finances are taken care of. Record all monies coming in or to be paid out. Consult with administrator regarding membership fees. Allocate monies accordingly i.e. membership, event fees, sponsorship etc. Monthly financial statements for committee meetings, and yearly financials for AGM. All money to be deposited or paid out of the bank account. No cash to be paid out. All money paid out is upon the approval of the entire committee.
Duties at Events: Ensure takings for the day are recorded and banked. Pay for sundry items eg braai packs. Allocate membership fees brought in.
Public Relations Officer
Duties Outside of Events: Organising of sponsorship for the club, and for club events. Selling of advertising on the website and forum.
Duties at Events: Promote the image of the club. Assist with other duties, eg entries and membership. Do membership promotion. Send out thank you's that need to be given to sponsors
Events Co-ordinator
Duties Outside of Events: In collaboration with the committee member assigned to an event, organise event in your area, from booking of venue to providing event details to the Web Administrator for uploading on the website, to ensuring that all paperwork is done for the event. Consult with Editor to ensure that club image is upheld. Consult with PRO for sponsorship / advertising for event.
Duties at Events: Ensure smooth running of the event, from start to finish. Ensure enough committee members are available to work on the day and, in collaboration with responsible committee member, assign committee members to tasks required during the event.
Technical Advisor
Duties Outside of Events: Assist members with technical queries on the bulletin board.
Duties at Events: Scrutineering of cars in order to allocate classes. Assist with technical queries. Strapping cars on dyno etc. Oversee the event from a technical perspective (planning beforehand to ascertain event conditions on cars eg. Road surface).
Events Administrator
Duties Outside of Events: Ensure that website is updated with upcoming events details as well as links to results and photographs (Note this includes designing flyers and banners for the website)
Duties at Events: To collect and enter all results as well as check them against entries for mistakes. Publish the results within 5 days of the event in conjunction with the editor’s review on how the event ran.
Photographer
Duties Outside of Events: Capture and resize all event photographs as well as remove “dud” photos from the album. Brand images to ensure leeching of photos does not take place. Hand all photos to webmaster for uploading. Look after club camera. Find replacement photographer if unable to attend an event. Hand over camera to replacement before event.
Duties at Events: Take photos of ALL cars at the event, to be resized and sent to webmaster for uploading.
Committee Benefits
- Your entry fee to most events is free,
- You get to sacrifice alot of your personal time for the Club,
- At events, you look like you know what you are doing,
- You get to listen to complaints about all the hard work you put in,
- You get to learn the intricacies of running an Enthusiasts Club,
- You get to meet new people when they call you late at night about club stuff.
- Free sunburn at all events
Rules for Nomination
As this is our first official Committee Nomination we are going to bend the rules. We are allowing all KZN members and Non-members to Vote and be elected. HOWEVER if you are elected you will need to become a paid up member to stand on the committee.
- All positions on the committee are open for nomination as no-one automatically retains their position from year to year.
- Club Members and Non club Members may be nominated for a position on the committee.
- Club Members and Non club Members a person for a position on the committee.
- Club Members and Non club Members can vote for the committee
- You are able to nominate yourself for a position on the committee.
- All nominations must be received in writing by an appointed committee member at least 14 days before the AGM.
- The Chairman and Vice Chairman will be voted for, from the already elected committee positions.
- Only the Chairman and Vice-Chairman are allowed to have dual roles, i.e. Chairman/Treasurer.
- All current committee members have equal voting rights, but the chairman has the deciding vote in the event of a tie...
- Please make sure that any person you nominate for any position is willing to stand
- All senior positions must be filled by members with at least one year’s experience on the VWCSA Committee
to hosting events such as Beach Bums, the Epic Photoshoot run etc etc
