VW Club AGM - 02 November 2006

Post by **Life-GP** » Mon Oct 09, 2006 3:38 pm

The VW Club is looking for new and enthusiastic people for next year's Committee. The new Committee will work in conjunction with the current Committee until the end of the year.

Nominations can be sent to Neil@vwclub.co.za

All Committee Positions are available for nomination. Only members can be nominated. You can nominate yourself.

2006 COMMITTEE

TREASURER
Duties outside of events: Ensure finances are taken care of. Record all monies coming in or to be paid out. Consult with administrator regarding membership fees. Allocate monies accordingly i.e. membership, event fees, sponsorship etc. Monthly financial statements for committee meetings, and yearly financials for AGM. All money to be deposited or paid out of the bank account. No cash to be paid out. All money paid out is upon the approval of the entire committee.
Duties at Events:Ensure takings for the day are recorded and banked. Pay for sundry items eg braai packs. Allocate membership fees brought in.

MEMBERSHIP ADMINISTRATOR
Duties outside of events: All membership and admin duties. Ensuring membership database is up to date. Print membership cards, distribute welcome packs to new members, ensure email list is updated, sms list updated etc.
Duties at Events: Handle membership at events, and doing entries. Collect membership forms and capture them to database after event. Membership card and welcome pack to be done. Do membership promotion.

ASSISTANT MEMBERSHIP ADMINISTRATOR
Duties outside of events: Assist the Membership administrator in any way possible.
Duties at Events: Handle membership at events, and doing entries. Collect membership forms and capture them to database after event. Membership card and welcome pack to be done. Do membership promotion. If the Membership Administrator cannot attend the event then you need to aquire a copy of the membership database for doing entries.

PUBLIC RELATIONS OFFICER and ASSISTANT PRO
Duties outside of events: Organising of sponsorship for the club, and for club events. Selling of advertising on the website and the GTEye.
Duties at Events: Promote the image of the club. Assist with other duties, eg entries and membership. Do membership promotion. Send out thank you's that need to be given to sponsors

EDITOR
Duties outside of events: Designing of the GTeye newsletter. Promoting the image of the club. Ensuring that all correspondence / posts are checked for accuracy and image before sending out. Ensure stationery is kept updated and that all correspondence is sent on club stationery. Ensure results of events are checked and posted timeously. Work in collaboration with webmaster to ensure the website promotes the image of the club. Ensure that all documentation for events is done in line with club image, including membership documentation.
Duties at Events: Assist where help is needed at events. Post event review to be posted to members, in collaboration with webmaster.

TECHNICAL MANAGER
Duties outside of events: Assist members with technical queries on the bulletin board.
Duties at Events: Scrutineering of cars in order to allocate classes. Assist with technical queries. Strapping cars on dyno etc. Oversee the event from a technical perspective (planning beforehand to ascertain event conditions on cars eg. Road surface)

WEBMASTER
Duties outside of events: Ensure that website is updated with upcoming events details as well as links to results and photographs. Ensure that website is user-friendly and all functions on website are in working order. Ensure bulletin board is pruned regularly and all misplaced topics are correctly categorized. Generate monthly website statistics for committee meeting review.
Duties at Events: To collect and enter all results as well as check them against entries for mistakes. Publish the results within 5 days of the event in conjunction with the editor’s review on how the event ran.

PHOTOGRAPHER
Duties outside of events: Capture and resize all event photographs as well as remove “dud” photos from the album. Brand images to ensure leeching of photos does not take place. Hand all photos to webmaster for uploading. Look after club camera. Find replacement photographer if unable to attend an event. Hand over camera to replacement before event.
Duties at Events: Take photos of ALL cars at the event, to be resized and sent to webmaster for uploading.

EVENT CO-ORDINATORS X 3
Duties outside of events: In collaboration with committee member assigned to an event, organise event in your area, from booking of venue to providing event details to the webmaster for uploading on the website, to ensuring that all paperwork is done for the event. Consult with Editor to ensure that club image is upheld. Consult with PRO for sponsorship / advertising for event.
Duties at Events: Ensure smooth running of the event, from start to finish. Ensure enough committee members are available to work on the day and, in collaboration with responsible committee member, assign committee members to tasks required during the event.

A “Chairman” and “Vice-Chairman” will be elected from one of the above positions. All committee members assume equal responsibilities and have equal voting rights. Only the Chairman has a casting vote in the event of a tie.

All Committee members are required to attend a Committee meeting held at least once a month.

BENEFITS

- Your entry fee to most events is free
- You get a free Committee Pitshirt
- You get to sacrifice alot of your personal time for the Club
- At events, you look like you know what you are doing
- You get to listen to complaints about all the hard work you put in
- You get to learn the intricacies of running an Enthusiasts Club
- You get to meet new people when they call you late at night about club stuff.

Time: 19h00 – 22h00

Place: Basil Green Room, Wesbank Raceway

Date: 02 November 2006 @ 19h00

Contact: Craig 0824682016

Fastandfurious · Post by **Fastandfurious** » Sat Oct 21, 2006 8:34 am

Well judging by the response I have recevied so far - I'm not sure if there will even be a committee next year, or a club...

Post by **Rabbit222** » Sun Oct 22, 2006 12:24 pm

Fastandfurious wrote:Well judging by the response I have recevied so far - I'm not sure if there will even be a committee next year, or a club...

Am I missing something

Fastandfurious · Post by **Fastandfurious** » Sun Oct 22, 2006 9:36 pm

Am I missing something Confused

I have received a whopping total of 1 nomination from the members.

The rest of the nominations I have come from the current committee.....

Guys and gals - this is your club, so you decide who run's it. The committee is here to run things. But the club belongs to it's members.

Post by **Neuk** » Mon Oct 23, 2006 7:08 am

Fastandfurious wrote:I have received a whopping total of 1 nomination from the members.

The rest of the nominations I have come from the current committee.....

Guys and gals - this is your club, so you decide who run's it. The committee is here to run things. But the club belongs to it's members.

WTF

Come on guys, Neil is right, this club is not the commitee and the commitee cannot make the club

It is up to us members to get involved and build the club and make it successful

Cheers
Nic

Post by **Neuk** » Wed Oct 25, 2006 8:57 am

Any more details on where the AGM meeting is

Post by **Life-GP** » Wed Oct 25, 2006 10:10 am

Neuk wrote:Any more details on where the AGM meeting is

Yes, The Bassil Green Room, Wesbank Raceway. There will be a Cash Bar available.

neighbourhood terror · Wed Oct 25, 2006 10:28 am

Craig .. the post topic says 2 November but the post sais 27 October

Post by **Life-GP** » Wed Oct 25, 2006 1:16 pm

neighbourhood terror wrote:Craig .. the post topic says 2 November but the post sais 27 October

Are you sure?

neighbourhood terror · Wed Oct 25, 2006 1:24 pm

Changed it I see

joggiep · Post by **joggiep** » Thu Nov 02, 2006 10:23 am

Where is the basil green room ???

Mk1-fan · Post by **Mk1-fan** » Thu Nov 02, 2006 10:38 am

joggiep wrote:Where is the basil green room ???

Also wanna know......

neighbourhood terror · Thu Nov 02, 2006 12:07 pm

Ok Right here goes, only been there a few times myself so bear with me, as you enter Wesbank and get to the booms where you can either go straight (to the drag pits) or right to the skipdan ect.
At the boom go straight, paintball will be on your left and skatepark on your right.
You will then get to a road turn left, between big parking area and the skatepark / gokarts.
Carry straight on through the gates, and you'll drive in behind petrol heads.
Find yourself some parking and the basel green room in in the building on your left.

I'll print some signs with arrows and stick them up to help guid you.

Mk1-fan · Post by **Mk1-fan** » Thu Nov 02, 2006 12:10 pm

You will then get to a road turn left, between big parking area and the skatepark / gokarts.

Isn't that supposed to read "You will then get a road turn right"?

neighbourhood terror · Thu Nov 02, 2006 3:18 pm

Ummm .. yes it is, sorry.
If you'd done the treasure hunt you'd realise I have a real problem with left and right

fatbastard · Post by **fatbastard** » Fri Nov 03, 2006 8:05 am

neighbourhood terror wrote:Ummm .. yes it is, sorry.
If you'd done the treasure hunt you'd realise I have a real problem with left and right

Never EVER let Dave organise a treasure hunt or follow his directions again..... I am sure there are some ppl still lost somewhere in the bundus due to daves directions!!!

Post by **panic-mechanic** » Fri Nov 03, 2006 9:11 am

Ok - so anybody enlighten us non-goers as to what happened. Is there still a committee - who are they ?

neighbourhood terror · Fri Nov 03, 2006 9:23 am

There's still a commitee

Pretty much the same suspects as last year. With the exception of two new victi... Umm sorry I mean members, Neuk (Nick) and Mystic-Mark (Mark), sorry if I forgot any body else new.

I'm sure Craig will put a post up with the positions and who is filling them.
Pretty much just myself, Scott, and Neil that are off the committee from last year.

Post by **Life-GP** » Sat Nov 04, 2006 11:25 pm

Chairman & Treasurer - Craig Pillay
Vice Chairman & PRO - Shaun Mooloo
Membership Administrator - Jade Pillay
Assistant Membership Administrator - Carlene Bergover
Webmaster - Terence Palani
Event Co-ordinator - Mark Cloete
Event Co-ordinator - Nicholas Catt
Photographer - Christian Catling
Assistant Photigrapher - Stefan

Vacancies

Assistant PRO
Technical Advisor
Event Co-ordinator