AGM 2017 - 28th November - Rim & Rubber The Buzz Shopping Centre Fourways
Posted: Thu Oct 05, 2017 7:34 am
Hi Everyone
Its coming down the last quarter of 2017, and that means its time for us to meet up for the annual AGM. Date 28th of November, Venue Rim & Rubber; Buzz Shopping Centre; Fourways
Date: 28th November
Event: VWCSA AGM
Venue: Rim & Rubber Buzz Shopping Centre Corner Nerine Str & Witkoppen RD Fourways
Time: 18:30 - Meeting to start 19:00 sharp.
During the AGM we will table nominations for the new committee for 2018, and hence, we NEED YOUR NOMINATIONS for Comm Members!!!
The following Comm members will not be standing for Comm in 2018:
BlackoutVXD: - Mark
Breadroll: - Ashley
Veedubbed: - Chris
The following Comm members are un-decided for Re-election...
Duck: - Donald
Gielie: - Chris
Tander: - Rob
The following Comm members are up for Re-election if so nominated by you...
Mbuzi: - Themba
Sebz: - Sebastian
Sly_Dub: - Ray
A little more information regarding the positions on the committee that are available for nominations:
Treasurer
*Duties Outside of Events: Ensure finances are taken care of. Record all monies coming in or to be paid out. Consult with administrator regarding membership fees. Allocate monies accordingly i.e. membership, event fees, sponsorship etc. Monthly financial statements for committee meetings, and yearly financials for AGM. All money to be deposited or paid out of the bank account. No cash to be paid out. All money paid out is upon the approval of the entire committee.
*Duties at Events: Ensure takings for the day are recorded and banked. Pay for sundry items eg braai packs. Allocate membership fees brought in.
Membership Administrator
*Duties Outside of Events: All membership and admin duties. Ensuring membership database is up to date. Print membership cards, distribute welcome packs to new members, ensure email list is updated, sms list updated etc.
*Duties at Events: Handle membership at events, and doing entries. Collect membership forms and capture them to database after event. Membership card and welcome pack to be done. Do membership promotion.
Assistant Membership Administrator
*Duties Outside of Events: Assist the Membership administrator in any way possible.
*Duties at Events: Handle membership at events, and doing entries. Collect membership forms and capture them to database after event. Membership card and welcome pack to be done. Do membership promotion. If the Membership Administrator cannot attend the event then you need to aquire a copy of the membership database for doing entries.
Public Relations Officer
*Duties Outside of Events: Organising of sponsorship for the club, and for club events. Selling of advertising on the website and forum.
*Duties at Events: Promote the image of the club. Assist with other duties, eg entries and membership. Do membership promotion. Send out thank you's that need to be given to sponsors
Assistant Public Relations Officer
*Duties Outside of Events: Assist the Public Relations Officer in any way possible.
*Duties at Events: Promote the image of the club. Assist with other duties, eg entries and membership. Do membership promotion. Send out thank you's that need to be given to sponsors
Events Co-ordinator
*Duties Outside of Events: In collaboration with the committee member assigned to an event, organise event in your area, from booking of venue to providing event details to the Web Administrator for uploading on the website, to ensuring that all paperwork is done for the event. Consult with Editor to ensure that club image is upheld. Consult with PRO for sponsorship / advertising for event.
*Duties at Events: Ensure smooth running of the event, from start to finish. Ensure enough committee members are available to work on the day and, in collaboration with responsible committee member, assign committee members to tasks required during the event.
Assistant Events Co-ordinator
*Duties Outside of Events: Assist the Events Co-ordinator in any way possible.
*Duties at Events: Ensure smooth running of the event, from start to finish. Ensure enough committee members are available to work on the day and, in collaboration with responsible committee member, assign committee members to tasks required during the event.
Technical Advisor
*Duties Outside of Events: Assist members with technical queries on the bulletin board.
*Duties at Events: Scrutineering of cars in order to allocate classes. Assist with technical queries. Oversee the event from a technical perspective (planning beforehand to ascertain event conditions on cars eg. Road surface).
Assistant Technical Advisor
*Duties Outside of Events: Assist the Technical Advisor in any way possible.
*Duties at Events: Scrutineering of cars in order to allocate classes. Assist with technical queries. Oversee the event from a technical perspective (planning beforehand to ascertain event conditions on cars eg. Road surface).
Photographer
*Duties Outside of Events: Capture and resize all event photographs as well as remove “dud” photos from the album. Brand images to ensure leeching of photos does not take place. Hand all photos to webmaster for uploading. Find replacement photographer if unable to attend an event.
*Duties at Events: Take photos of ALL cars at the event, to be resized and sent to webmaster for uploading.
Assistant Photographer
*Duties Outside of Events: Assist the Photographer in any way possible.
*Duties at Events: Take photos of ALL cars at the event, to be resized and sent to webmaster for uploading.
Web Administrator
*Duties Outside of Events: Ensure that website is updated with upcoming events details as well as links to results and photographs. Ensure that website is user-friendly and all functions on website are in working order. Ensure bulletin board is pruned regularly and all misplaced topics are correctly categorized. Generate monthly website statistics for committee meeting review.
*Duties at Events: To collect and enter all results as well as check them against entries for mistakes. Publish the results within 5 days of the event in conjunction with the editor’s review on how the event ran.
Committee Benefits
- Your entry fee to most events is free,
- You get a free Club TShirt,
- You get to sacrifice alot of your personal time for the Club,
- At events, you look like you know what you are doing,
- You get to listen to complaints about all the hard work you put in,
- You get to learn the intricacies of running an Enthusiasts Club,
- You get to meet new people when they call you late at night about club stuff.
Be warned, pay is non-existent (unless you like peanuts) and free sunburns are included!
There are a few rules around nominations, that you need to be aware of and take into account:
- All positions on the committee are open for nomination as no-one automatically retains their position from year to year...
- Only paid-up club members may be nominated for a position on the committee...
- Only paid-up club members may nominate a person for a position on the committee...
- Only paid-up club members can vote for the committee.
- You are able to nominate yourself for a position on the committee...
- All nominations must be received in writing by an appointed committee member at least 14 days before the AGM...
- The Chairman and Vice Chairman will be voted for, from the already elected committee positions...
- Only the Chairman and Vice-Chairman are allowed to have dual roles, i.e. Chairman/Treasurer...
- All current comittee members have equal voting rights, but the chairman has the deciding vote in the event of a tie...
- Please make sure that any person you nominate for any position is willing to stand (Get their consent before placing the nomination)
Email your nomination to info@vwclub.co.za or PM me directly
Its coming down the last quarter of 2017, and that means its time for us to meet up for the annual AGM. Date 28th of November, Venue Rim & Rubber; Buzz Shopping Centre; Fourways
Date: 28th November
Event: VWCSA AGM
Venue: Rim & Rubber Buzz Shopping Centre Corner Nerine Str & Witkoppen RD Fourways
Time: 18:30 - Meeting to start 19:00 sharp.
During the AGM we will table nominations for the new committee for 2018, and hence, we NEED YOUR NOMINATIONS for Comm Members!!!
The following Comm members will not be standing for Comm in 2018:
BlackoutVXD: - Mark
Breadroll: - Ashley
Veedubbed: - Chris
The following Comm members are un-decided for Re-election...
Duck: - Donald
Gielie: - Chris
Tander: - Rob
The following Comm members are up for Re-election if so nominated by you...
Mbuzi: - Themba
Sebz: - Sebastian
Sly_Dub: - Ray
A little more information regarding the positions on the committee that are available for nominations:
Treasurer
*Duties Outside of Events: Ensure finances are taken care of. Record all monies coming in or to be paid out. Consult with administrator regarding membership fees. Allocate monies accordingly i.e. membership, event fees, sponsorship etc. Monthly financial statements for committee meetings, and yearly financials for AGM. All money to be deposited or paid out of the bank account. No cash to be paid out. All money paid out is upon the approval of the entire committee.
*Duties at Events: Ensure takings for the day are recorded and banked. Pay for sundry items eg braai packs. Allocate membership fees brought in.
Membership Administrator
*Duties Outside of Events: All membership and admin duties. Ensuring membership database is up to date. Print membership cards, distribute welcome packs to new members, ensure email list is updated, sms list updated etc.
*Duties at Events: Handle membership at events, and doing entries. Collect membership forms and capture them to database after event. Membership card and welcome pack to be done. Do membership promotion.
Assistant Membership Administrator
*Duties Outside of Events: Assist the Membership administrator in any way possible.
*Duties at Events: Handle membership at events, and doing entries. Collect membership forms and capture them to database after event. Membership card and welcome pack to be done. Do membership promotion. If the Membership Administrator cannot attend the event then you need to aquire a copy of the membership database for doing entries.
Public Relations Officer
*Duties Outside of Events: Organising of sponsorship for the club, and for club events. Selling of advertising on the website and forum.
*Duties at Events: Promote the image of the club. Assist with other duties, eg entries and membership. Do membership promotion. Send out thank you's that need to be given to sponsors
Assistant Public Relations Officer
*Duties Outside of Events: Assist the Public Relations Officer in any way possible.
*Duties at Events: Promote the image of the club. Assist with other duties, eg entries and membership. Do membership promotion. Send out thank you's that need to be given to sponsors
Events Co-ordinator
*Duties Outside of Events: In collaboration with the committee member assigned to an event, organise event in your area, from booking of venue to providing event details to the Web Administrator for uploading on the website, to ensuring that all paperwork is done for the event. Consult with Editor to ensure that club image is upheld. Consult with PRO for sponsorship / advertising for event.
*Duties at Events: Ensure smooth running of the event, from start to finish. Ensure enough committee members are available to work on the day and, in collaboration with responsible committee member, assign committee members to tasks required during the event.
Assistant Events Co-ordinator
*Duties Outside of Events: Assist the Events Co-ordinator in any way possible.
*Duties at Events: Ensure smooth running of the event, from start to finish. Ensure enough committee members are available to work on the day and, in collaboration with responsible committee member, assign committee members to tasks required during the event.
Technical Advisor
*Duties Outside of Events: Assist members with technical queries on the bulletin board.
*Duties at Events: Scrutineering of cars in order to allocate classes. Assist with technical queries. Oversee the event from a technical perspective (planning beforehand to ascertain event conditions on cars eg. Road surface).
Assistant Technical Advisor
*Duties Outside of Events: Assist the Technical Advisor in any way possible.
*Duties at Events: Scrutineering of cars in order to allocate classes. Assist with technical queries. Oversee the event from a technical perspective (planning beforehand to ascertain event conditions on cars eg. Road surface).
Photographer
*Duties Outside of Events: Capture and resize all event photographs as well as remove “dud” photos from the album. Brand images to ensure leeching of photos does not take place. Hand all photos to webmaster for uploading. Find replacement photographer if unable to attend an event.
*Duties at Events: Take photos of ALL cars at the event, to be resized and sent to webmaster for uploading.
Assistant Photographer
*Duties Outside of Events: Assist the Photographer in any way possible.
*Duties at Events: Take photos of ALL cars at the event, to be resized and sent to webmaster for uploading.
Web Administrator
*Duties Outside of Events: Ensure that website is updated with upcoming events details as well as links to results and photographs. Ensure that website is user-friendly and all functions on website are in working order. Ensure bulletin board is pruned regularly and all misplaced topics are correctly categorized. Generate monthly website statistics for committee meeting review.
*Duties at Events: To collect and enter all results as well as check them against entries for mistakes. Publish the results within 5 days of the event in conjunction with the editor’s review on how the event ran.
Committee Benefits
- Your entry fee to most events is free,
- You get a free Club TShirt,
- You get to sacrifice alot of your personal time for the Club,
- At events, you look like you know what you are doing,
- You get to listen to complaints about all the hard work you put in,
- You get to learn the intricacies of running an Enthusiasts Club,
- You get to meet new people when they call you late at night about club stuff.
Be warned, pay is non-existent (unless you like peanuts) and free sunburns are included!
There are a few rules around nominations, that you need to be aware of and take into account:
- All positions on the committee are open for nomination as no-one automatically retains their position from year to year...
- Only paid-up club members may be nominated for a position on the committee...
- Only paid-up club members may nominate a person for a position on the committee...
- Only paid-up club members can vote for the committee.
- You are able to nominate yourself for a position on the committee...
- All nominations must be received in writing by an appointed committee member at least 14 days before the AGM...
- The Chairman and Vice Chairman will be voted for, from the already elected committee positions...
- Only the Chairman and Vice-Chairman are allowed to have dual roles, i.e. Chairman/Treasurer...
- All current comittee members have equal voting rights, but the chairman has the deciding vote in the event of a tie...
- Please make sure that any person you nominate for any position is willing to stand (Get their consent before placing the nomination)
Email your nomination to info@vwclub.co.za or PM me directly
