VWCSA - AGM November 2016 - COMM Vacancies -> We want you!

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VWCSA - AGM November 2016 - COMM Vacancies -> We want you!

Post by Ian_F » Mon Sep 26, 2016 2:28 pm

Hello everyone! :hi: :hi:

Its coming down the last quarter of 2016, and that means its time for us to meet up for the annual AGM!

Event: VWCSA AGM
Venue: TBC
Time: TBC

During the AGM we will table nominations for the new committee for 2017, and hence, we NEED YOUR NOMINATIONS for Comm Members!!!

The following Comm members will not be standing for Comm in 2017:

Ian_F - Ian
Yahsus - Wesley
MarshallGTI - Ryan
Barney - James
DUPZ55 - Brad

The following Comm members are up for Re-election if so nominated by you...

Duck - Donald
Firestrm_ZA - Richard
veedubbed - Chris
Gielie01 - Chris
Mbuzi - Themba



In essence, the comm would need some new blood for next year, to help maintain and improve the standards set during this year!

A little more information regarding the positions on the comittee that are available for nominations:

Treasurer

*Duties Outside of Events: Ensure finances are taken care of. Record all monies coming in or to be paid out. Consult with administrator regarding membership fees. Allocate monies accordingly i.e. membership, event fees, sponsorship etc. Monthly financial statements for committee meetings, and yearly financials for AGM. All money to be deposited or paid out of the bank account. No cash to be paid out. All money paid out is upon the approval of the entire committee.

*Duties at Events: Ensure takings for the day are recorded and banked. Pay for sundry items eg braai packs. Allocate membership fees brought in.

Membership Administrator

*Duties Outside of Events: All membership and admin duties. Ensuring membership database is up to date. Print membership cards, distribute welcome packs to new members, ensure email list is updated, sms list updated etc.

*Duties at Events: Handle membership at events, and doing entries. Collect membership forms and capture them to database after event. Membership card and welcome pack to be done. Do membership promotion.

Assistant Membership Administrator

*Duties Outside of Events: Assist the Membership administrator in any way possible.

*Duties at Events: Handle membership at events, and doing entries. Collect membership forms and capture them to database after event. Membership card and welcome pack to be done. Do membership promotion. If the Membership Administrator cannot attend the event then you need to aquire a copy of the membership database for doing entries.

Public Relations Officer

*Duties Outside of Events: Organising of sponsorship for the club, and for club events. Selling of advertising on the website and forum.

*Duties at Events: Promote the image of the club. Assist with other duties, eg entries and membership. Do membership promotion. Send out thank you's that need to be given to sponsors

Assistant Public Relations Officer

*Duties Outside of Events: Assist the Public Relations Officer in any way possible.

*Duties at Events: Promote the image of the club. Assist with other duties, eg entries and membership. Do membership promotion. Send out thank you's that need to be given to sponsors

Events Co-ordinator

*Duties Outside of Events: In collaboration with the committee member assigned to an event, organise event in your area, from booking of venue to providing event details to the Web Administrator for uploading on the website, to ensuring that all paperwork is done for the event. Consult with Editor to ensure that club image is upheld. Consult with PRO for sponsorship / advertising for event.

*Duties at Events: Ensure smooth running of the event, from start to finish. Ensure enough committee members are available to work on the day and, in collaboration with responsible committee member, assign committee members to tasks required during the event.

Assistant Events Co-ordinator

*Duties Outside of Events: Assist the Events Co-ordinator in any way possible.

*Duties at Events: Ensure smooth running of the event, from start to finish. Ensure enough committee members are available to work on the day and, in collaboration with responsible committee member, assign committee members to tasks required during the event.

Technical Advisor

*Duties Outside of Events: Assist members with technical queries on the bulletin board.

*Duties at Events: Scrutineering of cars in order to allocate classes. Assist with technical queries. Oversee the event from a technical perspective (planning beforehand to ascertain event conditions on cars eg. Road surface).

Assistant Technical Advisor

*Duties Outside of Events: Assist the Technical Advisor in any way possible.

*Duties at Events: Scrutineering of cars in order to allocate classes. Assist with technical queries. Oversee the event from a technical perspective (planning beforehand to ascertain event conditions on cars eg. Road surface).

Photographer

*Duties Outside of Events: Capture and resize all event photographs as well as remove “dud” photos from the album. Brand images to ensure leeching of photos does not take place. Hand all photos to webmaster for uploading. Find replacement photographer if unable to attend an event.

*Duties at Events: Take photos of ALL cars at the event, to be resized and sent to webmaster for uploading.

Assistant Photographer

*Duties Outside of Events: Assist the Photographer in any way possible.

*Duties at Events: Take photos of ALL cars at the event, to be resized and sent to webmaster for uploading.

Web Administrator

*Duties Outside of Events: Ensure that website is updated with upcoming events details as well as links to results and photographs. Ensure that website is user-friendly and all functions on website are in working order. Ensure bulletin board is pruned regularly and all misplaced topics are correctly categorized. Generate monthly website statistics for committee meeting review.

*Duties at Events: To collect and enter all results as well as check them against entries for mistakes. Publish the results within 5 days of the event in conjunction with the editor’s review on how the event ran.



Comittee Benefits

- Your entry fee to most events is free,
- You get a free Club TShirt,
- You get to sacrifice alot of your personal time for the Club,
- At events, you look like you know what you are doing,
- You get to listen to complaints about all the hard work you put in,
- You get to learn the intricacies of running an Enthusiasts Club,
- You get to meet new people when they call you late at night about club stuff.
Be warned, pay is non-existent (unless you like peanuts) and free sunburns are included!

There are a few rules around nominations, that you need to be aware of and take into account:

- All positions on the committee are open for nomination as no-one automatically retains their position from year to year...
- Only paid-up club members may be nominated for a position on the committee...
- Only paid-up club members may nominate a person for a position on the committee...
- Only paid-up club members can vote for the committee.
- You are able to nominate yourself for a position on the committee...
- All nominations must be received in writing by an appointed committee member at least 14 days before the AGM...
- The Chairman and Vice Chairman will be voted for, from the already elected committee positions...
- Only the Chairman and Vice-Chairman are allowed to have dual roles, i.e. Chairman/Treasurer...
- All current comittee members have equal voting rights, but the chairman has the deciding vote in the event of a tie...
- Please make sure that any person you nominate for any position is willing to stand (Get their consent before placing the nomination)

All nominations to be forwarded to [email protected], or can be PM'd to Ian_F.

Good luck, and see you at Redstar!

Peace
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Re: VWCSA - AGM in November 2016

Post by Ian_F » Mon Sep 26, 2016 5:20 pm

Bump


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Re: VWCSA - AGM in November 2016

Post by Ian_F » Mon Sep 26, 2016 5:22 pm

Bump


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Re: VWCSA - AGM in November 2016

Post by B_rad » Mon Sep 26, 2016 10:09 pm

So all nominations should be in by the AGM?
I have been considering offering my assistance for the events, but I am nervous that it clashes with exams and lectures.
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Re: VWCSA - AGM in November 2016

Post by Neuk » Tue Sep 27, 2016 7:51 am

Ian_F wrote:The following Comm members are up for Re-election if so nominated by you...

Neuk - Nic
Just to clear this up from the get go, I am assisting with the clubs ABSA bank account until it has been closed and new account opened, I am not available for a committee position.
Nic

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Re: VWCSA - AGM in November 2016

Post by Irfaan » Tue Sep 27, 2016 10:45 am

Neuk wrote:
Ian_F wrote:The following Comm members are up for Re-election if so nominated by you...

Neuk - Nic
Just to clear this up from the get go, I am assisting with the clubs ABSA bank account until it has been closed and new account opened, I am not available for a committee position.

Mr Nic Gordhan
Yip I still got my 1.4 Citi
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Re: VWCSA - AGM in November 2016

Post by EX-DOHCTOR » Tue Sep 27, 2016 11:56 am

Hmmmm....
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Re: VWCSA - AGM in November 2016

Post by dazza » Tue Sep 27, 2016 11:58 am

Should be there as always
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Re: VWCSA - AGM in November 2016

Post by 1 Eyed Monkey » Tue Sep 27, 2016 12:41 pm

Hmmmmmmmmmmmmmmmmmm...
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Re: VWCSA - AGM in November 2016

Post by Mbuzi » Fri Sep 30, 2016 10:24 am

B_rad wrote:So all nominations should be in by the AGM?
I have been considering offering my assistance for the events, but I am nervous that it clashes with exams and lectures.
All nominations should be in by AGM.

Don't worry, you can work around clashes :hug:
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Re: VWCSA - AGM in November 2016

Post by B_rad » Fri Sep 30, 2016 1:15 pm

Mbuzi wrote:
B_rad wrote:So all nominations should be in by the AGM?
I have been considering offering my assistance for the events, but I am nervous that it clashes with exams and lectures.
All nominations should be in by AGM.

Don't worry, you can work around clashes :hug:
Well perhaps i can stand in as an assistant or something for events. Help with queues at the dynos etc.
I will give it some thought :)
Would really like to give back to the club, just concerned as my studies come first.
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Re: VWCSA - AGM in November 2016

Post by Ian_F » Fri Sep 30, 2016 1:20 pm

B_rad wrote:
Mbuzi wrote:
B_rad wrote:So all nominations should be in by the AGM?
I have been considering offering my assistance for the events, but I am nervous that it clashes with exams and lectures.
All nominations should be in by AGM.

Don't worry, you can work around clashes :hug:
Well perhaps i can stand in as an assistant or something for events. Help with queues at the dynos etc.
I will give it some thought :)
Would really like to give back to the club, just concerned as my studies come first.
Dont think you should stress too much.

For most of us, everything comes before the club. Work, family, life...
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Re: VWCSA - AGM in November 2016

Post by Ian_F » Fri Sep 30, 2016 1:22 pm

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Re: VWCSA - AGM in November 2016

Post by Mbuzi » Thu Oct 13, 2016 3:06 pm

BUMP
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Re: VWCSA - AGM in November 2016

Post by The Shaikh » Thu Oct 13, 2016 3:36 pm

I nominate myself treasurer
Ian_F wrote: - You are able to nominate yourself for a position on the committee...
Bleh nvm.
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Go at it full speed
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Re: VWCSA - AGM in November 2016

Post by SoDub » Mon Oct 17, 2016 11:46 am

Image
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Re: VWCSA - AGM November 2016 - COMM Vacancies -> We want yo

Post by Ian_F » Thu Nov 03, 2016 8:55 am

Bump


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Re: VWCSA - AGM November 2016 - COMM Vacancies -> We want yo

Post by Chris_FZ » Thu Nov 03, 2016 12:56 pm

Plotting this for Kzn

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Re: VWCSA - AGM November 2016 - COMM Vacancies -> We want yo

Post by Ian_F » Thu Nov 03, 2016 12:57 pm

CHRIS-POLO wrote:Plotting this for Kzn

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Do it! You'll do well !


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Re: VWCSA - AGM November 2016 - COMM Vacancies -> We want yo

Post by SoDub » Fri Nov 04, 2016 10:34 am

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Re: VWCSA - AGM November 2016 - COMM Vacancies -> We want yo

Post by Chris_FZ » Fri Nov 04, 2016 11:06 pm

Ian_F wrote:
CHRIS-POLO wrote:Plotting this for Kzn

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Do it! You'll do well !


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Is it for next year or from this year on Ian. ?

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Re: VWCSA - AGM November 2016 - COMM Vacancies -> We want yo

Post by ZiF_k » Sat Nov 05, 2016 11:04 pm

CHRIS-POLO wrote:
Ian_F wrote:
CHRIS-POLO wrote:Plotting this for Kzn

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Do it! You'll do well !


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Is it for next year or from this year on Ian. ?

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Chris, I think KZN needs energy like yours. We have lost motivation due to all stories from everyone.

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Re: VWCSA - AGM November 2016 - COMM Vacancies -> We want yo

Post by Chris_FZ » Sat Nov 05, 2016 11:14 pm

From when? Did i ask Zif . ..

Shot bud.... thanks alot.

I feel im sure i can help out.

Cant do it all the time due to hectic work and so. But i can pull things together im sure.

If thats cool with you guys . Then im keen

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Re: VWCSA - AGM November 2016 - COMM Vacancies -> We want yo

Post by Pitzi-NC » Wed Nov 16, 2016 9:54 am

Wrong thread
Last edited by Pitzi-NC on Wed Nov 16, 2016 9:55 am, edited 1 time in total.
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Re: VWCSA - AGM November 2016 - COMM Vacancies -> We want yo

Post by Firestrm_ZA » Wed Nov 16, 2016 9:55 am

Due to popular demand, I am back up for re-election for 2017 committee. See you all at AGM

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